FINANCE ADMINISTRATION OFFICER - Accounts Payable

Resurrection School Kings Park

KINGS PARK, VIC 


Finance / Accounts

Contract Type: Permanent/Ongoing Position Full Time

Applications Close: 27 May 2022


Applications are invited from suitably experienced persons for the position of an Administration Officer - Accounts Payable position.

<p>Applications are invited from suitably experienced persons for the position of an Finance Administration Officer - Accounts Payable position. </p><p>This is an Education Support Officer, Level 3 Category B position under the Victorian Catholic Education Multi Enterprise Agreement 2018. <br /></p><p>The successful applicant will have a demonstrated commitment to Catholic education and to the safety and wellbeing of children.<br /></p><p>This administration position has a key role to play in the School at the operational level. The role is vital to the efficient and smooth running of the School on a day to day basis. The position reports to the Principal. <br /></p><p>Duties include processing in a comprehensive computerised administrative system (Synergetic &amp; Technology One Software System) for student records; purchase orders, banking, personnel records, office coordination, administrative services and a component of front reception duties.<br /></p><p><b>Specific duties &amp; accountabilities:</b><br /></p><ul><li>Preparation and input of purchase orders into the eFIN application in-line with the CEM Finance Procedures Manual and school policy.<br /></li><li>Receipt goods and purchase requisitions into the ICON eFIN application where applicable. </li><li>Ensure invoices are supplied to ICON CEM Shared Services via the ICON ePortal on a weekly basis based on the agreed school operating timetable. </li><li>Ensure BPAY invoices are processed correctly and sent to ICON CEM Shared Services through the ICON ePortal. </li><li>Record the GL coding on all invoices below $500. </li><li>Ensure credit card statements and supporting documents are provided to ICON CEM Shared Services on a monthly basis. </li><li>Ensure quotes are obtained, where required and in-line with the CEM Finance Procedures Manual and school policy. </li><li>Assist the Shared Service Centre on any requests for information or clarification. </li><li>Ensure appropriate bank statements and other relevant information is provided to ICON CEM Shared Services in-time for preparation and reconciliation of month end. </li><li>Collating Parents and Friend’s Association (PFA) documentation for processing in accounting system by SSC. </li><li>Undertake annual fixed asset stock-take for assets greater than $5k ensuring any disposals of assets are advised to the SSC for update. </li><li>Understand and keep abreast re updates of the CEM Finance Procedures Manual and ensure procedures are followed throughout the year to ensure efficient annual audit process. </li><li>Monitor and update Curriculum and Year Level Budgets. </li><li>Update and communicate with Budget owners on a monthly basis.</li><li>Ensure all adjustments to pay roll are communicated to the Shared Service Centre and subsequently checked prior to approval by the principal.</li><li>Prepare all HR forms for the Shared Service Centre and Melbourne Archdiocese Schools (MACS)</li><li>Administer government paid entitlements.</li><li>Other duties as required and articulated by the Principal and Shared Services to enable creditors to be managed, paid, month end reconciliations to be completed and audit to be facilitated<br /></li></ul><p><b>Key Selection Criteria</b><br /></p><ul><li>Previous experience in administration/customer service. </li><li>Well-developed organising, planning and coordination skills including the ability to prioritise tasks and to handle multiple demands effectively and efficiently.<br /></li><li>High proficiency in Microsoft Office including:<br /></li><li><ul><li>Word, Excel and PowerPoint </li><li>Sound knowledge of general IT systems and applications including spreadsheets and databases </li><li>Competent in Intranet and Internet </li></ul></li><li>Excellent communication skills including the capacity to communicate effectively at all levels with the CEM, teachers, principals, parish priests, schools and government departments </li><li>Demonstrated ability to work as part of a team </li><li>Excellent telephone manner </li><li>High attention to detail and the ability to multitask; </li><li>Demonstrated ability to maintain confidentiality of sensitive confidential information<br /></li><li>A commitment to the ethos, values and mission of Catholic education.<br /></li></ul><p><b>Qualifications, Skills &amp; Experience</b><br /></p><ul><li>Experience in TechnologyOne and Synergetic an advantage. </li><li>Knowledge of Efficient Resource Planning (ERP) systems an advantage. </li><li>Current First Aid certificate and Working with Children&#39;s check and a National Police Record Check..</li></ul><p><b>Your application must contain: </b></p><p> </p><ul><li>Curriculum Vitae<br /></li><li>Names and contact numbers of 3 referees<br /></li></ul><p><b>Additional Information: </b></p><p>Please contact (during working hours) <b>Mrs Valda Pedley</b> on <b>0411 214 908</b> for further information regarding this position</p><p><b>Applications must be forwarded to:</b><br /></p><p>Applications should be sent no later than close of business (5.00pm) <b>Friday 27th May</b> via email to the Principal, Mr. Des Noack<br /></p><p>principal&#64;rskingspark.catholic.edu.au .<br /></p>

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