Executive Support - Evangelisation and Catechesis Workstream

Diocese of Broken Bay

Pennant Hills, NSW 

Admin / SSO / Non-Teaching

Contract Type: Permanent/Ongoing Position Full Time

Applications Close: 20 May 2022

Catholic Schools Broken Bay is seeking an experienced senior administrator to support the Evangelisation and Catechesis (E&C) Workstream team. As a gifted communicator and excellent people-person, the executive support would leverage existing relationships and networks in schools and parishes to support CSBB’s Towards 2025 vision and purpose.

<p><b>About Us </b></p><p>At Catholic Schools Broken Bay, we have a new vision to provide ‘authentic, professional Catholic education, delivered with care and compassion’. The vision is underpinned by our exciting and robust Towards 2025 Strategy which places students at the centre of everything we do, and which brings schools and Parishes together to work as one. The Towards 2025 Strategy commits our system of schools to being at least as good as the very best, to maximise the learning growth of every student, and to inspire hearts and minds to know Christ and love learning. </p><p>Covering an expansive geographical area which includes the Central Coast and Sydney’s Northern Beaches and North Shore, Catholic Schools Broken Bay is a system serving 44 Catholic Schools with around 17,000 students from Kindergarten to Year 12.</p><p><br /></p><p> </p><p><b>The Role </b></p><p>We are seeking an experienced senior administrator to support the Evangelisation and Catechesis (E&amp;C) Workstream. As the frontline contact for the Workstream this role handles a variety of tasks, a high degree of confidential and/or sensitive information and communicates with a wide range of school leaders, school staff, office professionals and external stakeholders. The broad scope of this role encompasses executive support to both E&amp;C Senior Leads and other professionals in the team as required. </p><p>This role will have responsibility for maintaining the RE/Mission Accreditation database and the development of a new process in CSBB’s Payroll/HR Information System. Drawing on skills to assist the organisation of E&amp;C events, gatherings and programs, this position supports and enhances service delivery to CSBB schools. </p><p>As a gifted communicator and excellent people-person, the executive support would leverage existing relationships and networks in schools and parishes to support CSBB’s Towards 2025 vision and purpose. </p><p>Key role responsibilities: </p><p></p><ul><li>Organises executive communications for the Senior Leads, including taking calls, responding to emails and interfacing with internal staff and external stakeholders. </li></ul><ul><li>Triages the intake of team phone and email enquiries. </li></ul><ul><li>Manages an organised filing system of paper and electronic documents. </li></ul><ul><li>Prepares meeting communications and takes minutes including corresponding with meeting participants for all meetings held by the Workstream. </li></ul><ul><li>Assists in preparing specific documentation in preparation for further approvals. Liaises with other Workstream Leads and completes relevant tasks as required. </li></ul><ul><li>Supports the work of the broader E&amp;C team as needed. </li></ul><ul><li>Ensures all current RE/Mission Accreditation databases are up to date. </li></ul><ul><li>Assists in the design and development of the RE/Mission Accreditation profile tab in PHRIS. </li></ul><ul><li>Assists the data conversion from old to new RE/Mission Accreditation databases. </li></ul><ul><li>Maintains RE/Mission accreditation data in PHRIS for all employees. </li></ul><ul><li>Upholds a strict level of confidentiality. </li></ul><ul><li>Supports SMEs to develop and maintain business process maps as improvements to operational activities are identified. </li></ul><p></p><p><br /></p><p><b>About You</b></p><p>As the ideal candidate you will meet the following key requirements:</p><p></p><ul><li>A clear understanding of, and commitment to the Catholic ethos. </li></ul><ul><li>Previous executive assistant, senior administration or office management experience. </li></ul><ul><li>Highly developed interpersonal skills, with a customer mindset focus. </li></ul><ul><li>Strong attention to detail and ability to deliver consistently accurate and informed written and verbal communications. </li></ul><ul><li>Significant experience maintaining professionalism when handling highly confidential and sensitive information. </li></ul><ul><li>Is responsive to change and can adapt to working under pressure and the requirement to re-prioritise tasks. </li></ul><ul><li>Advanced knowledge and skills in the Microsoft suite as well as database management - experience working with FileMaker Pro and/or HRIS is advantageous. </li></ul><ul><li>Has a solutions-focused mindset with a strong ability to follow existing procedures and identify where improvements can be made. </li></ul><p></p><p><br /></p><p><b>Benefits of Working with Us </b></p><p>An attractive salary ($89,989.46 gross per annum, plus super), onsite parking or public transport within close proximity, generous leave entitlements and the opportunity to join Catholic Schools Broken Bay as we undertake our Towards 2025 strategy.</p><p><br /></p><p> </p><p><b>Application Process</b></p><p>Please submit a cover letter of no more than two pages outlining why you are interested in the role and addressing each of the Key Requirements listed above and a current resume.  Applications should be sent directly to Erin Gilbert <a href="mailto:erin.gilbert&#64;dbb.catholic.edu.au" rel="nofollow">erin.gilbert&#64;dbb.catholic.edu.au</a> </p><p><b><br /></b></p><p><b>Applications Close on Friday 20 May 2022. </b></p><p><br /></p><p>Enquiries </p><p>If you have any enquiries about this role, please do not hesitate to contact Erin Gilbert in the Talent team on 0460 630 981 or via email at <a href="mailto:erin.gilbert&#64;dbb.catholic.edu.au" rel="nofollow">erin.gilbert&#64;dbb.catholic.edu.au</a> </p><p>Agencies, please note that unsolicited resumes for this position will not be considered. </p><p><i>Catholic Schools Broken Bay promotes a culture of safety and care for children and young people. The Diocesan Office for Safeguarding Charter provides overarching principles that ensure children and young people are at the centre of the work we do and that every child and young person is encouraged to have a voice and participate in their community to their fullest potential. All employees must be aware of the Diocesan Office for Safeguarding Charter and be committed to organisational child safe standards and practice. Successful applicants for child-related roles must meet the requirements of the Working with Children Check. </i></p><p><i>Vaccination Requirements for Our Staff </i></p><p><i>All NSW school staff are required to have received two doses of an approved COVID-19 vaccine or have a valid contraindication medical certificate in accordance with the Public Health (COVID-19 Vaccination of Education and Care Workers) Order 2021. These requirements are essential to gain employment with Catholic Schools Broken Bay. Your vaccination status may be discussed as part of the recruitment and selection process </i></p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p>
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Application Instructions

<p>Please submit your resume and cover letter addressing the criteria to <a href="mailto:erin.gilbert&#64;dbb.catholic.edu.au" rel="nofollow">erin.gilbert&#64;dbb.catholic.edu.au</a><a href="mailto:erin.gilbert&#64;dbb.catholic.edu.au" rel="nofollow"></a> </p>


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